Effective Date: April 10, 2015
I.Purpose of Policy
Online G3, Inc. (“Online G3”) values and respects the privacy of children. The purpose of this policy is to describe Online G3’s commitment to respect and protect the privacy of personal student information and to comply with the Children’s Online Privacy Protection Act (“COPPA”).
Online G3 is an online service that offers and provides interactive online classes in a range of junior high and high school subjects for gifted students who are seeking advanced coursework. Online G3 collects and maintains children’s personal information through its website and online services directly from children and parents. Online G3’s contact information is as follows:
Online G3, Inc.
111 North Market Street
San Jose, CA 95113
III.Types of Information Collected
Online G3 collects and maintains information provided by its students on its website. Some of this information collected may be personally identifiable information. The kinds of information collected by Online G3 from children include a child’s full name, online pseudonym or username, email address, date of birth, gender, billing address, and photographs, videos, or audio files which may contain the child’s image or voice. Personal information is collected directly from the child and directly from the parent.
There is also information about a student’s computer hardware and software that is automatically collected by Online G3. This information can include: an IP address, browser type, domain names, access times and referring web site addresses. This information is used by Online G3 for the operation of the service and to maintain quality of the service.
Once a student has enrolled to take classes with Online G3, Online G3 creates an account in its online course management system. Students have access to their account and can edit their account information, which may include the personal information listed above.
Online G3 does not require a child to disclose more information than is reasonably necessary to participate in Online G3’s services.
IV.Storage of Information
Online G3 contracts with Zoho CRM to keep all personal information in a secured database. Only the Online G3 administrators have access to the secured database. This information is stored indefinitely. Online G3 strives to provide a safe, secure environment by attempting to limit access to the Online G3 database to legitimate users, but Online G3 cannot guarantee that unauthorized parties will not gain access.
V.Use of Information and Sharing Information
Online G3 uses the information collected solely for purposes of offering and providing interactive and educational online classes to students. Online G3 does not sell any personal information collected from students.
Online G3 discloses personal information collected from students to third parties to set up student accounts to use third party educational services. The kinds of businesses to whom Online G3 discloses personal student information includes, but is not limited to: (1) Moodle, a web application that provides an open-source learning platform; (2) Electa, a webinar and virtual classroom software program; (3) Discovery Education, which provides interactive content and services including videos; (4) VoiceThread, a web-based communications network; (5) BrainPOP, an educational video program; (6) Code.org, an online computer science lesson coursework program; (7) TreeRing, a program for creating yearbooks online, and (8) Youth Leadership Initiative, an electronic student congress system.
Online G3 will also disclose the student’s information, if required to do so by law. Online G3 will not trade, sell, rent, lease, or otherwise share the student’s information to anyone, or let anyone use it except if the student and the parent have authorized its use.
The parent of the child has the option to agree to the collection and use of the child’s information without consenting to the disclosure of the information to third parties and with the knowledge that exercising such option may affect the child’s ability to participate in the third party educational services.
Online G3 is concerned about safeguarding the confidentiality of student information and provides safeguards to protect information Online G3 processes and maintains. However, Online G3 urges students and parents to take every precaution to protect personal data on the Internet as no security system can prevent all potential security breaches. Please take proactive steps to secure personal data, such as frequently changing passwords.
VIII.Links to Third Party Sites
Online G3’s website may contain links to other sites, including links to third party educational services, textbook websites, online programs, software, and other websites. Please be aware that Online G3 is not responsible for the content or privacy practices of such other sites. Online G3 encourages students and parents to learn about the privacy practices and policies of those companies.
Online G3 will not require a child to disclose more information than is reasonably necessary to participate in Online G3’s services. At any time, parents have the right to determine how their child’s personal information will be used in the following ways:
- The parent(s)/legal guardian(s) can review their child’s personal information;
- The parent(s)/legal guardian(s) can direct Online G3 to delete the personal information;
- The parent(s)/legal guardian(s) can refuse to allow any further collection or use of the child’s information; and/or
- The parent(s)/legal guardian(s) can agree to the collection and use of their child’s information, but choose not to allow disclosure to third parties.
If parent(s)/legal guardian(s) refuse to allow any further collection or use of the child’s information or the disclosure of personal information to third parties, it is with the understanding that the child may be limited in his or her participation in Online G3’s educational services.
To request any of the actions described above, the parent must submit a written request by email to Online G3 at email@example.com. More information about parental discretion can be found on our Direct Notice to Parents.
X.Changes to Policy
Online G3 may periodically update this policy. Online G3 will post a prominent notice on the Online G3 website (www.onlineg3.com) to notify you of any material changes.
If you have any questions or concerns about Online G3’s privacy practices, please contact us at firstname.lastname@example.org.